How to Create Events on the Scripps Website

The online calendar is the primary tool for listing seminars, forums, and other events at Scripps Institution of Oceanography. Entries are displayed on the main calendar page at scripps.ucsd.edu/events -- where they are sortable by category -- and on a number of category-matching landing pages throughout the site.

All entries are visible to the public and indexed by search engines, so keep that in mind as you prepare your listings.

Users must be given calendar editing permissions; please email your request to Web Operations at sioweb@ucsd.edu.

Accessing the site and logging in

To add or edit content on the site you'll need to log in, and you can find the link for that at the bottom of every page on the website:

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Click on the link and you'll get a prompt to log in with your Active Directory login and password, the same as you use to access your UC San Diego email and other services.

When logged in successfully you will see these two toolbars at the top of every page:

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And you should land on a Dashboard page that looks like this:

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Steps for creating an event entry (or multiple events — see bottom)

  • From your Dashboard page, under "Add Content," click the Events link.

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This will take you to the event creation form:

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For all types of events, please enter the following information:

 

  • Title
    • Should be short but complete and identified with the seminar series if appropriate, such as "CASPO Seminar: Prof. Julien Emile-Geay, 'Climate scaling, memory, and long-term projections'"

 

  • Event Category
    • Please choose the most appropriate category; note that the Seminars category opens up into the individual seminar series.

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  • Description
    • Provide as much info needed; this will display on the event detail page when the user clicks through on the event title. Add lines for ticket prices or other info. Since entries are visible to the public, you may wish to specify whether the event is open to the public.
    • The toolbar above the text field lets you organize the text with styling options such as bold or italics, adding bullet lists, or adding links by highlighting the text you wish to make into a link and clicking on the chain icon.
    • Please don’t copy and paste directly from Word – it introduces junk code.

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There’s a special tool for helping with this – a little clipboard icon with a “W” on it that will pop up a window for you to paste your Word text into that will strip out unneeded coding.

  • Location
    • Put the room number before the building name, such as 4500 Hubbs Hall or 100 Vaughan Hall.
    • If "Online only" and not specified in the description, please note it here.
  • Start Date
    • Click on the date displayed in the “Date” field to get a pop-up calendar to set the day of the event.
    • Click on the time to set the time.
  • Event Contact
    • It helps readers to know who to contact for more information, or at least to know who's responsible for posting the listing. The email and phone fields are optional here.
  • Event image
    • If you have an image for your event, you can add it here and it will display above your entry. The default size is 850 pixels by 450 pixels.
    • Click the "Add Media" button to access the site's Media Library.
    • Click "Browse" to navigate to file stored on your computer and select it and get this dialog box:

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    • Enter a brief description of the photo in the "Alternative text" field.
    • Click the "Save and insert" button.
    • Enter an "Event Image Caption" if desired to describe what's in the photo and/or provide a photo credit.

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    • Click the "Save" button when done and the page for the completed entry will load:

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Adding multiple events

Say you're setting up a seminar series and you don't want to create all 10 entries from scratch. There is a way to duplicate an existing entry.

  • Create your initial entry as above, though you may want to make the basic title and description more generic, such as just "Geophysics seminar."
  • On the completed entry page, click the "Clone" link to create a copy of the existing event.

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  • The cloned event will have the same details as the existing event, with "Clone of…" prepended to the title.

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  • Update the title and other unique event information, especially the date, and save the entry.

 

 

 

 

 

 

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