Google Email Setup

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Shan Poon
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Getting Started
Regardless of the platform you choose to use for email, they will all require full entry of your "yourusername@ucsd.edu" and your AD password (the Active Directory password you normally use for email and wifi). Older versions of the mail clients do not pair well with the Google Email systems, it is advised that you be using at least Mac OS 10.11 for the Mail application or the 2016 version of Outlook for Mac and Windows.

Before adding gmail to your email software. first enable IMAP in your UCSD Gmail account: 

  1. Open Gmail in your web browser.  
  2. In the top right, click Settings Settings.
  3. Click Settings.
  4. Click the Forwarding and POP/IMAP tab.
  5. In the "IMAP Access" section, select Enable IMAP.
  6. Click Save Changes.


Macs

Mac Mail - Operating System 10.11 and newer
Click Mail on the menu bar and select Add Account

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Select Google then click Continue

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Enter your full UCSD email address then click Next

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Then enter your AD password, your mailbox is now ready and should begin syncing with the server!

 

Mac Mail - Operating System 10.10.5 and older

Click Mail on the menu bar and select Add Account DO NOT select Google

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Select Add Other Mail Account. DO NOT select Google.

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Enter the IMAP Mail Server as imap.gmail.com, user name is your UCSD email address, and enter your AD password then click Next

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Review that the Path Prefix is imap.gmail.com and that Use SSL is check-marked and Authentication is set to Password then click Next

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Enter the SMTP Server address as smtp.gmail.com and enter your full UCSD email address and enter your AD password once again, then click Next

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Review that Use SSL is check-marked and Authentication is set to Password then click Create

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Your mailbox is now ready and should begin syncing with the server!

 

Outlook 2016

Click Outlook on the menu bar and select Preferences

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Select Accounts

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Select Other Email

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Enter your full UCSD email address and AD password and uncheck the box Configure automatically then click Add Account

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Enter your full UCSD email address in the field for User Name, make sure the drop down menu for Type is set to IMAP, enter the IMAP Mail Server as imap.gmail.com and be sure Use SSL to Connect is check-marked, then enter the SMTP Server address as smtp.gmail.com and then be sure that Use SSL to Connect are both check-marked, next click Add Account

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Click the button labeled More Options
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Change the drop down menu selection to User Name and Password, then enter your full UCSD email address in the field for User Name and use your AD Password, then click OK.
Screen_Shot_2017-05-02_at_8.45.18_AM.png
Your mailbox is now ready and should begin syncing with the server!

Mac Thunderbird

Click File, then New, then Existing Mail Account
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Enter your Name and full UCSD email address and enter your AD password

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Thunderbird will attempt to automatically grab settings, but they will be incorrect, so click on Manual config

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Enter imap.gmail.com as the Incoming Server Hostname and smtp.gmail.com as the Outgoing Server Hostname. Next make sure both the SSL drop down fields are set to SSL/TLS and both Authentication drop down fields are set to Normal Password. Ensure that both username fields are entered with your full UCSD email address. Click Done.

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Your mailbox is now ready and should begin syncing with the server!


On Windows

Outlook 2016  (Older version of Outlook may not support the same protocols and port numbers)  
From the main screen, click File in the top left

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Click on Add Account

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Select the second option Manual setup or additional server types then click Next

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Select the second option POP or IMAP then click Next

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Enter your Name and full UCSD email address, for Account Type select IMAP, enter the Incoming Mail Server as imap.gmail.com, then enter the Outgoing mail server (SMTP) address as smtp.gmail.com.
For User Name and Password enter your full UCSD email address and AD password and check the box to Remember password.

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Before proceeding, click More Settings and navigate to the second tab on the window that opens named Outgoing Server. Check to box labeled My outgoing server (SMTP) requires authentication and select the first radio button option Use same settings as my incoming mail server and click OK.

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Change to the Advanced Tab, adjust the server settings to the following:

  • Incoming Server (IMAP): 993
    • SSL (or SSL/TLS)
  • Outgoing server (SMTP): 587
    • TLS (or STARTTLS)

Click OK to save. 

*Note: If you are experiencing issues connecting with port 587 for Outgoing server (SMTP), try changing this to port 25.

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Upon returning to the previous screen, click Next.
The Outlook client will perform a test send/receive and it if everything checks out your mailbox mailbox will now be ready and should begin syncing with the server!

 

Windows Thunderbird

Instructions are made with Mozilla Thunderbird version 56.0 on Windows 10.  Your screen may look different depending on your version of Windows/Thunderbird.

1. In Thunderbird, click the menu icon in the upper right corner. Select Options in the drop down menu.  

1a. If you don't have the menu icon, but have a menu bar in Thunderbird, select Tools > Account Settings Skip to step 3.  

    01_winTbird_tools_options.png

2. Under Options, select Account Settings

  02_WinTbird_account_settings.png

3. In Account Settings, select Account Actions, then Add Mail Account

    03_winTbird_add_acct.png

4. In Mail Account Setup, enter your name, UCSD email address (do not use email alias), and your active directory credentials.  Click Continue.

   04_winTbird_new_accout.png

5. In Mail Account Setup, click the Manual Config button

    05_winTbird_manual_config.png

6. In Mail Account Setup, fill in the following server information:

    Incoming: IMAP | imap.gmail.com | SSL/TLS | Port: 993

    Outgoing: SMTP | smtp.gmail.com | SSL/TLS | Port: 465

   Click Re-test to confirm server informaiton and password are correct.

   Click Advanced config when connections are verified.  

    06_winTbird_serverinfo.png

7.  In the Account Settings page, look under the Google account you just added, then make the following changes.  

  • Go to Copies & Folders under the Google account.
  • Select Other under Keep message drafts in:.
  • Choose Gmail | [Gmail] | Drafts from the Other: drop-down menu.
  • Click OK.

 

Cell Phones

iPhone

Navigate to Settings and select Mail

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Select Accounts

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Select Add Account

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Select Google

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Enter your full UCSD email address

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Next, enter your AD password and complete the process.
Your mailbox is now ready and should begin syncing with the server!



Android
Navigate to the Settings menu and select Accounts

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Select Add account

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Select Google

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Enter your full UCSD email address and select Next

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Next, enter your AD password and complete the process.
Your mailbox is now ready and should begin syncing with the server!

 

 

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